You should also aim to use the following structure when leaving an answer phone message:
Introduction
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Hi, this is James. Hello, my name is Eddie Stobart (more formal). |
State the time and your reason for calling
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It's 10am and I'm phoning to find out if… It’s 11am and I’m phoning to see if… It’s 12pm and I’m calling to let you know that ... It’s 1pm and I’m calling to tell you that ... |
Making a request
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Could you call/telephone me back on XXXXXXX? Would you mind calling/telephoning me back on XXXXXXXX? |
Leave your telephone number
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My number is XXXXXXX. You can reach me at XXXXXXXX. Call me at XXXXXXXX please. |
Finishing the Message
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Thanks a lot, bye. I'll talk to you later, bye. |
SAMPLE MESSAGE 1
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Answer phone: Hello, this is James. I'm afraid I'm unavailable at the moment, but, if you’d like to leave me your name & number, I’ll get back to you when I get this message. Thank you. Caller: Hello James, this is Eddie Stobart calling. It's about noon and I'm calling to see if we could meet up later this week. Could you call me back please? You can reach me on my mobile at 27385863. I'll talk to you later, bye. |
SAMPLE MESSAGE 2
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Answer Phone: Hello, this is Eddie of Eddie Stobart Haulage. I’m unavailable at the moment, but, if you’d like to leave me a short message including your name & telephone number, I’ll get back to you right away. Thank you. Caller: Hi Eddie, this is James of RMC calling. It’s 1pm and I’m just returning your call from earlier today. I am free to meet up later this week. If you’d like to call me back on my mobile or alternatively you can reach me at my office on 37648293, we can arrange something from there. Thanks a lot. Bye. |