Meetings

BEP 43: Business Meetings - Interrupting Effectively

28 Oct 2018

Interrupting may sound like an impolite aspect of conversation, but it can be effective if it is done with politeness and skill. Interrupting may be preceded by non–intrusive gestures such as lifting your hand so that the person speaking is not caught by surprise. People speaking in meetings often tend to get carried away with what they are saying and may not know when to stop, so it is perfectly acceptable to interrupt someone if you need to make a point or ask a question.

In this podcast lesson you’re going to hear examples of effective as well as ineffective interruptions. You will also be introduced to the INSET technique for interrupting in business meetings. Understanding and applying this technique will make you a better contributor in your workplace meetings.

Situation 1

In the first dialogue Andrew, Elsa and Brad discuss arrangements for an upcoming marketing tour. Focus on how each person interrupts another while they’re talking. Do you think these interruptions are effective?

 

BEP 15: Business Meetings - Developing and Argument Part 1

18 Sep 2018

In business meetings, you may often need to argue that something needs to be done, undone, changed, etc. And to be taken seriously, you’ll need to clearly explain your argument in order for it to be accepted. You’ll also need to know how to respond to questions and criticism, especially if you haven't made your case clearly and backed it up with facts, figures and logical reasoning.

 

BEP 03: Controling Meetings and Expressing Opinions

04 Jun 2018
meeting

In this podcast lesson we’re looking at a more formal meeting – and in particular at the role of the chairperson – or the person who runs the meeting.

Our Chairperson is SIMON. Let’s look at how he starts things off.

Has everybody got a copy of the agenda?

Would you mind taking minutes John?

Not at all.

Good. Well then, let’s get started.

SIMON first makes sure everyone has an agenda – or a list of the items to be discussed at the meeting.

Then he asks someone to take minutes – or keep a record of the meeting. Then he announces the start of the meeting – he officially begins it.

Let’s practise some useful phrases for these three purposes.

 

BEP 02 - How to Lead a Meeting

28 Oct 2017

This podcast is from the beginning and end of a meeting held to discuss some urgent building work at a factory. It’s going to be run in a more formal style with firm direction from the chairperson because it involves making a decision about an expensive investment.

Other types of meetings that benefit from having someone to lead the discussion are Teleconferences – having a chairperson can help make sure people speak in turn rather than all at once!

 

BEP 50: Business Meetings - Discussing Business Proposals

03 Feb 2017

A meeting to discuss a business proposal is usually an integral part of creating a business plan. While it is common for the proposal to be written by one person, it is also common for team members or prospective clients to be available during such meetings to give their opinions and input on what they feel should be changed or included. The person who has written the proposal should be prepared to answer questions on the content and should be open to the revisions that may be necessary.

The functional language involved in such a discussion focuses around two key areas. Firstly, we often find the conditional tense being used in such discussions, since the proposal has not been accepted yet. Secondly, auxiliary and modal verbs (also known as helping verbs) are commonly used along with words and phrases indicating personal opinions and suggestions as the speakers speculate about the future.  

An unsolicited proposal is one that is created by a small company or charitable organization that wants to collaborate with a larger firm to increase the scale of its activities, and that approaches larger firms independently with its proposed course of business.

In this dialogue, you will hear a conversation that two members of a non-governmental organization (NGO) have with a prospective charitable donor. Joyce has written the proposal and is discussing the details with her colleague, Nicholas, and the prospective donor, Michelle.

Before moving on to the listening exercise, read the outline of the proposal below.

 

BEP 03 - Controlling Business Meetings and Expressing Opinions

01 Jul 2016

In meetings, especially formal meetings, it's important to keep the discussion relevant, and to the point. So we're looking at some words and phrases that a Chairperson might use to stop irrelevant discussion and interruptions. We're also looking at ways of stating an opinion, and agreeing or disagreeing.
 
Menu