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TOPIC: Email

Email #43

  • Guest
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I always write the following sentence to end my email.
-Anything, please feel free to contact me.
-If you have any query, please feel free to contact me.
Could you please tell me which sentence is better? or Could you please tell me other good expression?
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Email #44

  • jockeyclub
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You said you always write the following SENTENCES to end your emailS, and you 're wondering if they are okay or if there's something better:
1) " Anything, please feel free to contact me."
2) "If you have any query, please feel free to contact me."
I see it often in email from my clients, and I always think: WRONG, WRONG, WRONG" and "RUDE, RUDE".So, let's work on learning how to end your emails politely and professionally.

1."Anything, please feel free to contact me."
The first part of this is simply not English. In addition, it forces the reader to fill in the missing parts and to try to make sense of it. Yes, people use it but it simply IS NOT POLITE to (1) make your reader work hard to make meaning of YOUR writing, and (2) take shortcuts that remove the politeness of your written communication. Would you say that in speaking to someone? No. You can see that it simply does not make sense. If it doesn't make sense in speaking, then it certainly does not make sense in writing.
So, how can we revise it ? WRITE OUT the full clause, as follows:
"If you have any questions/ problems, please feel free to contact me."

2) "If you have any query, please feel free to contact me."
This one is almost correct, but there's mistake with "any query". Remember that "any" is usually + plural noun (if it is countable). So this structure must always be:
"If you have any QUERIES, please feel free to contact me."
However, I don't like the use of "queries" in this sentence, but perhaps that's because I'm used to American English ("query" seem to be more common in British English ). When I hear it, I always think the user is trying to be pretentious(" put on airs"). Why not just use a simple word like "questions"?
About the "please feel free to contact me" part, I have read in modern Business English style guides that we should really get rid of this expression and use instead, "please contact me" or "please let me know". The reason? Because "please feel free to contact me" sounds almost as if you don't truly want the person to contact you if there's a problem, but only that they should feel free to do so, i.e., it has a slightly less encouraging sense of " contact me if you want to "rather than "contact me for sure". Get it?

Happy better endings to your emails!
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The following user(s) said Thank You: lifung

Email #45

  • workplaceenglishexpert
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To add to the previous post a common polite close is "If you have any queries, please feel free to contact me'

Remember that the polite close should always reinforce the purpose of your writing. for more samples You can source the Learning Centre.


Regards

Workplace English Expert
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