Small Talk

Whether you are holding the meeting or attending the meeting, it is polite to make small talk while you wait for the meeting to start. You should discuss things unrelated to the meeting, such as weather, family, or weekend plans. Here's a short sample dialogue:

Jane:

Hi Jack. How are you?

Jack:

Great, thanks, and you?

Jane:

Well, I'm good now that the warm weather has finally arrived.

Jack:

I know what you mean. I thought winter was never going to end.

Jane:

Have you dusted off your golf clubs yet?

Jack:

Funny you should ask. I'm heading out with my brother-in-law for the first round of the year on Saturday.

Welcome

Once everyone has arrived, the chairperson, or whoever is in charge of the meeting, should formally welcome everyone to the meeting and thank the attendees for coming.

  • Well, since everyone is here, we should get started.
  • Hello, everyone. Thank you for coming today.
  • I think we'll begin now. First I'd like to welcome you all.
  • Thank you all for coming at such short notice.
  • I really appreciate you all for attending today.
  • We have a lot to cover today, so we really should begin.

Here's a sample welcome from the chairperson of a meeting:

I think we'll begin now. First I'd like to welcome you all and thank everyone for coming, especially at such short notice. I know you are all very busy and it's difficult to take time away from your daily tasks for meetings.
 
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